Our Administration, Secretarial & Advisory Services
Efficient administration and clear communication are essential to the successful management of any community scheme. At VZN, we provide structured administrative and secretarial support designed to assist Trustees and Directors with the ongoing operational and governance responsibilities of their schemes.
Building Plan
Administration
Receiving, storing, and maintaining building plans, records, and related property documentation for the scheme and its operational requirements.
Correspondence
Management
Managing correspondence and communication between owners, tenants, Trustees, Directors, contractors, and the Body Corporate or Homeowners Association.
Owner & Resident
Communication
Ensuring that current and new owners are informed and kept up to date regarding scheme management processes, operational matters, and communication procedures.
Meeting Notices &
Coordination
Preparation and circulation of notices for meetings relating to the Body Corporate or Homeowners Association, including meeting coordination support.
Board & Annual
General Meetings
Giving notice of and attending scheduled Board meetings and Annual General Meetings, including the administration of meeting resolutions and minutes.
Meeting Minutes &
Documentation
Preparing, recording, and distributing meeting minutes and related documentation to all relevant parties following scheduled meetings.
Official
Correspondence
Preparation and distribution of official correspondence between the Body Corporate or Homeowners Association, owners, residents, and relevant parties.
Clearance Certificate
Administration
Preparation and issuing of Clearance Certificates on behalf of the owner as required by the scheme and property transfer processes.
Arrear Levy
Administration
Providing administrative support relating to arrear levy contributions, outstanding accounts, and levy collection processes for the scheme.
Levy Collection
Reporting
Monthly reporting to Trustees and Directors regarding the progress of arrear levy collection, collection procedures, and related account matters.
Monthly Trustee &
Director Reporting
Preparation and submission of monthly operational and administrative reports to Trustees and Directors regarding scheme management matters.